What's the difference between single & double occupancy?

Our tour prices are based on double occupancy for each room, meaning we assumed that there would be two people in each room when we calculated the costs of accommodations for each person on the tour. If you'd like to have a room to yourself, you can pay a single occupancy fee to cover the other half of the room. (The fee varies depending on the cost of the accommodations.) If you're traveling alone but would like to avoid paying the single occupancy fee, let us know when you register that you'd be willing to have a roommate and we'll see if anyone else on the tour is looking to share a room. If we can’t find anyone despite your willingness to have a roommate, we'll split the single occupancy fee with you so that you only have to pay half of it.

What's included in the price of the bike vacations and retreats?

  • Accommodations at hotels & lodges (including rooms pre- and post-tour)
  • All meals at quality restaurants (from the time you arrive until the time you leave, with no pre-set menus)
  • Personal attention on guided rides (our tours are limited to only 8 riders, and unless otherwise noted we have two guides on each trip, one on the bike and one in the van, so no cue sheets are needed)
  • Full SAG support, unless otherwise noted, including bike maintenance, energy bars & sports drink
  • Lots of pictures! We always provide digital photo albums after each trip.

The majority of the price of the tour goes towards covering the cost of the accommodations and the meals. (As our previous guests will attest, we don't skimp in either department!) The rest of the fee covers van costs and staff expenses, including the logistical planning and pre-tour scouting trips. (All hotels, restaurants and bike routes are personally tested prior to the tours to ensure quality and safety.)

If you do not intend to travel with your bike, bike rental and shipping options are available for an extra fee (more info).

A private room for single occupancy is also available for an extra fee (see the question above).

The flight to the destination airport, alcoholic beverages, and sales tax on the price of the tour are not included in the price.

Do you offer group discounts?

Absolutely! Groups of four or more guests who sign up for the same bike vacation or bike retreat will receive a 5% discount off the tour price. Groups that book all eight openings for a single tour will receive 10% off the tour price! Just provide your group name in the appropriate box when filling out the registration form.

Group discounts are already factored into the pricing for our day tours and self-guided tours, so you'll automatically receive a lower price by having a larger group.

Are there any advantages to registering early?

Yes! Register for a bike vacation or bike retreat more than six months in advance and you'll receive 10% off the total price!

Can I combine discounts & coupons?

While we don't allow multiple discount opportunities to be combined, we will always give you the largest one. For example, if you register early for a bike vacation or bike retreat (entitling you to a 10% discount) and you are also part of a group of four friends (entitling you to a 5% discount), we'll apply the 10% discount to your bill since that will give you the largest savings.

Is a deposit required with registration?

When you register for a bike vacation or bike retreat, a deposit of $250 per registrant will be charged to the credit card you provide for each registrant. Within 60 days prior to the start of the tour, we will charge the balance of the price for the tour (including additional fees for bike rental or shipping, if applicable).

What is your cancellation policy for bike vacations and bike retreats?

If for any reason you must cancel your trip more than 60 days prior to the tour start date, you will be refunded your deposit minus a $50 administrative fee. If the cancellation occurs between 30 and 60 days prior to the start date, the fee is $250. There are no refunds for cancellations less than 30 days from the start of the tour. There are also no partial refunds for starting a tour late or leaving a trip early, or for inclement weather or other circumstances beyond our control, such as a personal or medical emergency. We recommend purchasing travel insurance to account for unforeseen circumstances.

What about gratuity for the guides?

While there's certainly no obligation to tip, gratuities are gratefully received! The industry standard is around 5% of the trip cost.

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